Author Topic: Exeter Trial update 22nd October 2020  (Read 424 times)

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Offline Keith Johnston

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Exeter Trial update 22nd October 2020
« on: October 22, 2020, 06:14:32 pm »
This week's News of the Week is all about the Exeter Trial and how we plan to run it in these most unusual circumstances. Read carefully if you are going to enter or marshal as The Exeter Trial will be very different.

Motor Sport UK published guidance on 18th October following the introduction in England of the three tiers of alert. These three tiers and Motor Sport UK’s guidance follows;
Medium – there are no restrictions on travel for Motor Sport UK events or testing
High – there are no restrictions on Motor Sport UK events or testing, but you should aim to reduce the number of journeys you make where possible
Very high – you are advised not to travel into or out of areas unless you are travelling to an elite event however government recognises that is advice and not an enforcement situation and Motorsport UK permitted events are to be treated as supervised sport
There are 12 local authority areas through which the modified 2021 Exeter Trial route will pass. In addition competitors potentially travel from England and the three devolved administrations to our three starts.

The Exeter organizing team is working on the basis that the trial will proceed, provided; both the Motor Sport UK and ACU permits are in place, all our venues are available to us, no local authority area of the route is at Tier 3, we have sufficient marshals to run a safe event and there are no predicted Weather Warnings. As things stand this week – we are go!

The 2021 Exeter Trial will be very different for all competitors and officials.

Keith Johnston, Clerk of the Course, briefs us on how a new look COVID19 compliant Exeter will feel.

Even before the pandemic hit the world in March 2020 the Exeter organising team was considering how the administration of the trial could be brought into the 21st century to reduce bureaucracy and keep the costs of our events under control.

With the advent of the COVID19 pandemic, It is our responsibility as a sporting motor club to act in the best interests of our competitors, our officials and the public with whom we come into contact. We must act in such a way as to minimise the risk of coronavirus transmission through social distancing, the use of personal protective equipment and carefully thought through processes.

One of the most significant impacts of the pandemic has been the virtual elimination, wherever possible, of paperwork in our daily lives. The Exeter Trial 2021 will be no different.

When entries open at noon on the 1st November, you will need to log into the entry system on the MCC website. Your first action will be to check that your personal profile is up to date. If you get the chance, we recommend you update your personal profile now.

You can then enter the trial online by selecting your event and start point. Please bear in mind that there is a limit of 30 cars starting from Tiverton in the Main Trial. When checking out and making payment, you will also have the option to purchase add ons. More on these next week.

If you are a motorcyclist you will need to renew your ACU trials registration for 1st January. To renew your ACU trials registration, you will need to access your unique club code from your personal profile page. We will upload these to your profile page once they are available from the ACU. A notification that they are available will be posted in NOTW. To ease administration, every member will be allocated a unique ACU club code, including car members. Special ACU requirements will apply to sidecar crews who must be from the same residence. Passengers will also need an ACU trials registration card.

Before Christmas you will receive your waterproof number cards by post. There will be no Control Cards. You will also receive a copy of the e-programme for the Exeter through a link in News of the Week.

A week before the trial you will receive a prompt to revisit your personal profile page. You will be asked to complete your online scrutineering declaration, upload your licence details, read the event COVID19 Risk Assessment and complete the online health declaration.

Once you have completed these actions and consents, you will be able to download a copy of the route from My Club House in Word format.

Competitors will be expected to carry hand sanitiser, disposable gloves and facemasks or coverings. Car drivers and their passengers will be expected to wear facemasks or face coverings in their vehicles if they are not from the same household. This is a Motor Sport UK requirement.

Marshals will be issued before Christmas with a pack containing a face mask, disposable gloves and hand sanitiser. In addition, one marshal per section will be identified as an Incident Marshal and will be additionally issued with a face shield and fireman’s gauntlets. It may be other PPE will be issued as advised.

Competitors will be asked to arrive at their chosen start venue no earlier than 5 minutes before their due start time.

Upon arrival at your chosen start venue, you will wait in the holding area before being summoned to the designated START area. A marshal will then conduct a visual scrutineering check in compliance with guidance from Motor Sport UK. The visual check will be of competition numbers and working lights on motorcycles. On cars, a visual check will be carried out of working lights, windscreen wipers, a tow rope attachment, a spill kit and the upright presentation of 4 competition numbers.

Once the visual check is satisfactorily completed, the START MARSHAL located in his/her vehicle, will signal for the competitor to depart and will record the competitors departure time electronically on a spread sheet. ‘Signing on’ will therefore be virtual by proxy.

The running interval time of all competitors will be 2 minutes. This means that Standard Time will be 19.30 and the first competitor will leave at 19.32 and so on. Running competitors at 2 minute rather than 1 minute intervals will help manage social distancing at sections and controls.

The time allowance between sections and controls is generous. Competitors are asked to ensure that they do not run ahead of their own standard time.

Special arrangements will apply at Haynes to manage ARRIVAL and DEPARTURE and competitor parking. This year there may well be a penalty for early arrival at Haynes. Subject to Government regulations, we hope that the restaurant will be open for socially distanced competitor use, together with a rest room for open car and motorcycle competitors. These arrangements will be advised in due course. No spectators will be permitted at Haynes.

There will be no technical scrutineering at Haynes this year. Competitors will be expected to be scrupulously honest in their vehicle declarations and observe the MCC Members Code of Conduct found on the website. Any complaints about alleged technical infringements will be investigated by the Clerk of the Course and could result in penalty.

Competitors will be asked prior to the event to complete a health declaration. This requirement is particularly important for motorcycle competitors. In principle motorcycle competitors must be physically able to pick up their fallen machine themselves. Marshals will be instructed not to intervene unless the rider is trapped. In these cases the Incident Marshal will render assistance with their additional PPE. The Incident Marshal will also help manage stranded cars. Normally a stopped car competitor will be instructed to reverse to the foot of the section unless a tow is available.

Petrol will be available at Musbury. Competitors are asked to use their discretion to avoid long queues at the garage. R class competitors only will have a time control at Musbury operated in the same way as their start control.

There will be a maximum of 6 marshals on each section or test. Three radios in sealed bags will be issued to each Section Chief to use as they wish well in advance of the event. Line of sight through the section will be critical and the number of Observer Cards/Restart Observer Book in use above that of the Start Marshal should be minimised. The Chief Marshal will identify a member of the team to collate the performances on their section and transfer into a spreadsheet. At the end of the trial the completed observer cards should be scanned or photographed and emailed to the Section collator. Observer cards should be retained by the Marshal pending any queries and then destroyed after a period of 3 months. The spreadsheet from each section/test will be emailed to the Results Co-ordinator.

Spectators and support crews will be actively discouraged from all public parts of the course and excluded from private land and venues. The only people permitted at Sections and tests will be competitors and authorised officials.

Our finish will be at Crealy Theme Park and Resort car park where toilet facilities will be available. Regrettably, no breakfast facilities will be available at Crealy. A virtual control will be employed with two designated FINISH areas marked out in the car park for Main Trial and R class finishers. Upon arrival the competitor should ‘park’ in the designated area at which point their finish time will be recorded electronically by the FINISH MARSHAL. This will constitute the competitors virtual signing off. Once acknowledged by the FINISH MARSHAL the competitor should remove their numbers and taking these with them, leave Crealy immediately.

Travelling Marshals have an important role to play in helping to ensure that our events run smoothly, reporting any time delays and monitoring any examples of behaviour, which might reflect poorly upon the reputation of the MCC in the eyes of the public. For Exeter 2021, running to time, respecting the communities through which we travel and observing social distancing at sections and controls will be of paramount importance. TM’s will be asked to help ensure the event runs smoothly and to time and offer encouragement [i.e. a quiet word] to competitors to observe social distancing requirements particularly at sections and controls. In exceptional circumstances TM’s may report serious breaches, which will be investigated by the Clerk of the Course.

The organising team appreciates that a few members do not have the technology to be able to enter the Exeter online and upload/download files and images. We do not want this to present as a barrier to you participating in the Exeter Trial. Help and support will be available from your friends and family members and you are also encouraged to contact Mark Wills on 07972 875687 or myself on 07836 376107.

I trust this briefing provides an insight into the changes we are introducing in order to run a COVID19 compliant event. I would welcome any comments or questions.

Offline Stephen Bailey

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Re: Exeter Trial update 22nd October 2020
« Reply #1 on: October 24, 2020, 02:33:58 pm »
Most excellent news Keith.
Posts by myself are personal posts and in no way are an official expression of the MCC. or the MCC Committee.

Offline Stephen Bailey

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Re: Exeter Trial update 22nd October 2020
« Reply #2 on: October 24, 2020, 02:43:17 pm »
Keith has done and is doing an extraordinary amount of work as C of C to enable the Exeter 2021 to run.

Posts by myself are personal posts and in no way are an official expression of the MCC. or the MCC Committee.

Offline Paul K

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Re: Exeter Trial update 22nd October 2020
« Reply #3 on: October 24, 2020, 07:14:41 pm »
I'll second that.  There's an enormous amount of work put in by Keith and the rest of the Exeter Trial team and always with the chance that all that effort comes to nought if the event is forced to cancel.  My thanks to all the team.